Solution · Payment Reconciliation
Match payments to invoices with rules you can read — not a model you have to trust. Every match is logged, and every exception goes to a person with the context to resolve it.
The Reality
Cash rarely arrives the way your system expects it. Remittance data is unstructured or missing, one payment covers five invoices, a customer short-pays without saying why, and bank feeds don’t speak your ERP’s language. So someone matches line by line for days each period, and the unmatched remainder becomes an unexplained balance nobody has time to trace.
How It Works
Loopfour matches payments to invoices with deterministic logic you define and can inspect — by amount, reference, customer, and date, in the priority you set. Where remittance is messy, scoped AI parses it into structured data, but the match itself follows your rules and clears only above the confidence threshold you choose.
Loopfour run
Loopfour run
Cash Application
Your books don’t inherit silent errors. Partial payments, overpayments, and one-to-many allocations are handled by policy, not by a black box hoping it’s right. What clears, clears cleanly; what’s ambiguous is held rather than force-matched.
Exceptions
When a payment can’t be matched with confidence, Loopfour routes it to the right owner with everything they need attached — the payment, the candidate invoices, and why it stalled. Humans resolve the genuinely ambiguous cases; the routine ones clear under your rules, with every decision logged.
Audit Trail
Every match — and every exception decision — is logged, versioned, and reversible. Month-end reconciliation stops being a reconstruction exercise, because the trail was written as the work happened. See how governance works.
Integrations
Loopfour plugs into Stripe, your bank feeds, NetSuite, QuickBooks, and the rest of your stack over secure OAuth, so cash application runs across the tools you already use instead of another portal to check. For reference, Stripe publishes a payout reconciliation report (opens in a new tab) that lists the transactions in each payout, and NetSuite documents how a customer payment is applied (opens in a new tab).
Proof
PAYMENT RECONCILIATION & CASH APPLICATION
How a fintech payment processor with $5.6 billion in payment volume across five rails outgrew its existing platform and built a compliance-grade matching engine instead.
Read the case studyPAYMENT RECONCILIATION & CASH APPLICATION
How a cybersecurity software company automated 19 workflows across e-invoicing, collections, and cash application, with an audit trail on every payment applied.
Read the case studyPAYMENT RECONCILIATION & CASH APPLICATION
How a fast-growing AI infrastructure company automated contract parsing, invoicing, and payment reconciliation before its customer base scaled.
Read the case studyPAYMENT RECONCILIATION & CASH APPLICATION
How a multi-location food hall operator automated percentage-of-sales rent, BIR tax compliance, and bank reconciliation across 70 tenants and two entities.
Read the case studyFAQ
ERP auto-match is usually a rigid rule or an opaque score. Loopfour lets you define readable matching logic, parses messy remittance with scoped AI, and logs every decision — so you get higher match rates and a defensible trail.
They’re routed to a human with full context, not force-matched. Nothing clears above your confidence threshold without support.
Yes — cleared matches post back to your system of record, with the audit trail attached.
Matching rules are scoped per entity and currency, applied consistently across each.
Typically about two weeks from workflow assessment to deployment.
Still evaluating a workflow? Contact sales and we will map the first automation path with you.
Keep Reading
Every workflow we automate, with the deployments behind each one.
Read moreAutomated invoicing, dunning, and cash application, audit-ready.
Read moreYour close checklist as code, evidence generated as you go.
Read moreApprovals, permissions, and a complete record under every run.
Read moreConnect the bank, ERP, and payment tools you already reconcile across.
Read moreDeterministic finance automation with a human in the loop.
Read moreEvaluating payment reconciliation platforms? See how to choose payment reconciliation software, including a side-by-side vendor comparison.
Learn how this works: payment reconciliation and cash application guide.
