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Loopfour
Workflow templates

CRM-TO-ERP BILLING

Closed-won in the CRM becomes a clean invoice in the ERP.

Trigger on a closed-won opportunity, validate the billing fields, create the customer and the invoice in the ERP as separate steps, and route incomplete deals to sales ops instead of billing them wrong.

SalesforceNetSuiteConditionSlack
How it is built
1

Webhook trigger fires when an opportunity is marked closed-won

2

Condition block validates required billing fields

3

Transform block maps the deal to the ERP customer and invoice

4

Condition block routes incomplete deals to sales ops

5

NetSuite block looks up the customer by external id

6

Condition block branches on whether the customer exists

7

NetSuite block creates the customer when none is found

8

NetSuite block raises the invoice

9

Slack block confirms the invoice or flags the gap

01

The problem

The problem

Sales closes the deal in the CRM, finance bills it in the ERP, and between the two someone reconciles opportunities against invoices by hand at month-end. Deals with missing billing fields either get billed wrong or hold up the whole run while someone tracks down the gap.

02

How it is built

How it is built
  1. 1Webhook trigger fires when a Salesforce opportunity moves to closed-won.
  2. 2Condition block validates that the billing address, terms, and product mapping are present.
  3. 3Transform block maps the opportunity to the ERP customer and invoice structure.
  4. 4Condition block routes any deal with missing fields back to sales ops on Slack, so it never bills incomplete.
  5. 5NetSuite block looks up the customer by external id, and a Condition block branches on whether it already exists.
  6. 6NetSuite block creates the customer when none is found. Each integration block performs one action, so lookup and create are separate steps.
  7. 7NetSuite block raises the invoice as its own step.

03

The payoff

The payoff

Month-end billing becomes exception handling instead of a full day of manual validation. Consider a run of a hundred closed-won opportunities: validation takes seconds rather than a full day, and a person touches only the deals that are genuinely incomplete.

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