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Loopfour
Workflow templates

PAYMENT RECONCILIATION & CASH APPLICATION

Cash in from every rail, applied to the right invoice.

Read remittance detail as payments arrive, pull the open receivables from your ERP, match each receipt on amount and reference, and apply the cash, routing partials and unmatched receipts to a person.

Email (webhook)Agent (AI)NetSuite / Sage IntacctSlack
How it is built
1

Webhook trigger fires on a new payment or remittance advice

2

Agent block reads the remittance detail from the email or attached file

3

NetSuite / Sage Intacct block pulls the open invoices for the customer

4

Code block matches the payment to the open invoices

5

Condition block routes partials and unmatched to review

6

NetSuite / Sage Intacct block applies cash to the matched invoices

7

Slack block summarizes applied and exception items

01

The problem

The problem

Cash arrives on different rails with different remittance formats: an ACH with a reference number, a wire with a note, a check with a stub, a card batch. Matching each receipt to the right open invoice by hand is hours of daily work, and the harder the match, the more likely it is applied to the wrong account.

02

How it is built

How it is built
  1. 1Webhook trigger starts the run on a new payment or remittance advice.
  2. 2Agent block reads the remittance detail from the email or attached file, whatever format it arrives in.
  3. 3NetSuite or Sage Intacct block pulls the open invoices for the customer so the match runs against live receivables.
  4. 4Code block matches the payment to those invoices on amount, reference, and customer.
  5. 5Condition block routes partial payments and unmatched receipts to a review path.
  6. 6NetSuite or Sage Intacct block applies the cash to the matched invoices.
  7. 7Slack block summarizes what was applied and what needs a human.

03

The payoff

The payoff

One matching engine handles every rail, and the reason a payment matched a given invoice is recorded. The AI reads the messy remittance; the coded match decides where the cash lands. In a typical run, the bulk of receipts apply automatically and only the genuine exceptions reach a person.

Want this workflow built and maintained for your finance stack?

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