Skip to main content
Loopfour
Workflow templates

ACCOUNTS PAYABLE & INVOICE PROCESSING

Approval routing that matches your policy, not a flat inbox.

Route each invoice to the right approver based on amount thresholds and cost center, escalate on timeout, and record who approved what and when.

NetSuite / QuickBooksSlackConditionApproval
How it is built
1

Webhook trigger fires when an invoice is ready for approval

2

Condition block reads the amount and cost center

3

Condition branches route to the correct approval tier

4

Approval block notifies the tier owner on Slack, with a timeout set

5

On timeout or rejection, the branch escalates to the next tier

6

ERP block posts the approved invoice with the decision attached

01

The problem

The problem

Approval policy usually lives in a spreadsheet and a few peoples heads: under 1,000 dollars a manager signs off, over 25,000 dollars the CFO does, and everything in between depends on the cost center. Enforcing that by hand means invoices sit in a shared inbox until someone remembers to route them.

02

How it is built

How it is built
  1. 1Webhook trigger starts the run when an invoice is ready for approval.
  2. 2Condition block reads the amount and cost center from the invoice record.
  3. 3Condition branches send the invoice down the tier its amount requires: auto-approve, manager, or executive.
  4. 4Approval block posts to the right owner on Slack with the invoice detail and approve or reject buttons, and carries its own timeout set with `timeoutHours`.
  5. 5On timeout or rejection, the Approval block routes down its escalation branch to the next tier, so nothing stalls indefinitely.
  6. 6ERP block posts the approved invoice with the approver, timestamp, and any comment attached to the record.

03

Why it holds up in an audit

Why it holds up in an audit
ControlHow the template enforces it
Segregation of dutiesApprover is never the requester; tiers are encoded
Authority limitsThreshold routing runs on every invoice, no exceptions
TimelinessApproval timeout escalation prevents indefinite stalls
EvidenceDecision, approver, and time logged per invoice

Want this workflow built and maintained for your finance stack?

Book a demo