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Loopfour
Workflow templates

BILLING & COLLECTIONS

Every overdue invoice chased on schedule, none of them forgotten.

A daily run re-reads open AR, sends escalating reminders as invoices age, routes high-value or long-overdue accounts to a collector, and simply skips anything that has been paid since the last run.

NetSuite / StripeEmailConditionSlack
How it is built
1

Schedule trigger runs the daily AR aging check

2

ERP / Stripe block pulls open invoices and their current status

3

Loop block iterates the overdue invoices

4

Condition block selects the reminder stage by age and skips anything now paid

5

Email block sends the stage-appropriate reminder

6

Condition block escalates high-value accounts to a collector on Slack

01

The problem

The problem

Collections is a discipline problem. Manual chasing covers the squeaky-wheel accounts and quietly drops the rest, so DSO creeps up and cash that should be in the bank is sitting in someone inbox as a task they meant to get to.

02

How it is built

How it is built
  1. 1Schedule trigger runs the AR aging check every day.
  2. 2ERP or Stripe block pulls the open invoices and their current status at the start of each run.
  3. 3Loop block iterates over the overdue invoices.
  4. 4Condition block picks the reminder stage based on how far past due the invoice is, and skips any invoice that has been paid since the last run, so no one gets chased after they have settled.
  5. 5Email block sends the stage-appropriate message, from a gentle nudge to a firm notice.
  6. 6Condition block escalates high-value or long-overdue accounts to a collector on Slack instead of another email.

03

The payoff

The payoff
MetricManual chasingWith this template
Follow-up coverageThe accounts someone remembersEvery overdue invoice
EscalationAd hocRule-based, by value and age
Stop on paymentManual, sometimes missedPaid invoices drop out each run
Record of contactScatteredLogged per invoice

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