Four data sources, one match. No more 4,000-row spreadsheets.

A healthcare technology company with complex vendor costs across telephony, seats, and usage-based consumption had no automated way to compare what was priced, what was ordered, what was booked in the GL, and what was actually invoiced. The controller had built a 4,000-row spreadsheet just to get all four sources into one place, and consumption actuals versus estimates were tracked nowhere, so variances surfaced too late to act on.

"It is so terribly manual right now that I myself have put together a 4,000-row spreadsheet to try to get all of these things into one place."

"What I'm doing is just not efficient. There's gotta be some sort of happy medium."

• Ingests pricing calculator assumptions as the baseline expectation
• Parses vendor order forms and compares them automatically to pricing expectations
• Pulls GL data from Workday and tracks amortization schedules against expected run-rates
• Matches vendor invoices at the line-item level, not just totals
• Amortizes one-time costs over contract periods per the company's existing accrual methodology
• Surfaces exceptions in Slack with full variance context, resolvable in seconds instead of hours

"It's all rule-based. If this and that, it's all math."

A four-way match only means something if the rules behind it are inspectable. Every match here is "if this and that," not a model's best guess, so when something doesn't tie out, you know exactly why.